![]() The only legal requirement is that those emails should be accessible immediately on demand and that they should not be amended.įortunately, all of the requirements for archiving emails are taken care of by specialist services, so you don’t have to go to the bother of putting specialized protection measures in place or working out how to transfer emails securely to remote storage. There is no legal obligation over the length of time that you keep emails available within your mail server and when to archive them off. You also need to decide a time period for archiving. Naturally, as you are legally obliged to protect all of the data that your company holds, you need to ensure that the remote store of emails is kept secure with access restrictions and encryption. This list doesn’t take into account industry conventional practices or other advice that might recommend longer email storage periods. However, to give an idea of how complicated things have gotten, here is a list of the current obligations in the USA.įOIA (federal, state, and local agencies) The legal requirement for email retention is different in each country. So there isn’t one single rule on how long you must retain emails. Each of these legal events creates new obligations. Legal requirements for email archivingĪs the years pass, more legislation is put in place and new data protection standards arise. With email, you also need to store those old emails in an accessible and searchable format. You need to copy over all of your data onto a remote server in order to protect against a disaster on your premises destroying your on-site data stores. Intradyn Email Archiver A comprehensive email archiving service with legal compliance features.Hornetsecurity Email Archiving An email archiving service with automated email selection and transfer.modusCloud Email Archiving Email archiving from an email security specialist.ArcTitan A dedicated email archiving service.Barracuda Essentials An email security and management services bundle.Topsec Email Archiving Specialized email archiving service.Proofpoint Essentials A package of email security and management services that includes archiving. ![]() ManageEngine Exchange Reporter Plus (FREE TRIAL) This is an auditing and reporting tool for Exchange Server.Trustifi Outbound Shield (ACCESS DEMO) This cloud-based service offers a range of email and data protection systems, including a backup process to store all outgoing emails.N-able Mail Assure EDITOR’S CHOICE An email security and management service that is designed for use by managed service providers when serving their clients – client emails are secured by encryption on cloud servers and held in separate sub-accounts that is each a virtual private server.Here is our list of the best email archiving solutions: The storage of these takes up a lot of space and that costs money. Keeping in mind how quickly an individual’s inbox can fill up, you will soon realize that a business that has been operating for a number of years soon builds up a very large back catalog of emails. The period over which you are legally required to keep all emails varies from country to country, from state to state and by industry. I would feel better about this if I had an archive of my emails, so it wouldn't matter which mail client I was using this month.There are many reasons that you need to keep all of your business’s emails. The rationale (maybe a bit silly) is that I run Linux exclusively and it's still doesn't have an email client that is anywhere close to MS Outlook in terms of awesomeness, so I find myself switching between mail clients often. I have no requirement for MS Exchange support. ![]() MXsense ( ) seems to be pretty-much what I want, except it's not open. Ideally, it would have a web interface, but this is not a major requirement. ![]() It must be open and it must run on Linux (or any open OS actually). It might do this by logging in to my POP3 account on a regular basis and copying the emails across, or it might just read my Unix mbox/maildir file/directory directly on the mail server. I'm looking for an open source application that will archive my email. It is not currently accepting new answers or interactions. This question and its answers are locked because the question is off-topic but has historical significance. ![]()
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